10 / Paperwork that moves with the goods
We organise the documents. AI checks the details.
Upload shipping records as you prepare your quote and booking in the Flaminglobe platform, then keep the current versions with the shipment. AI checks for missing details and mismatches; our team follows corrections and manages the document handover from supplier pickup through clearance and delivery.
Why it helps
Built around the outcome you need.
One place for the current document set
The supplier’s draft, revised packing list and final transport record should not be scattered across inboxes. We keep the relevant versions and references connected to your shipment so the next person knows what is ready to use.
Questions raised before the deadline
AI helps compare the available information and flag missing details or apparent differences. Our team checks the finding, contacts the responsible person and follows the correction, rather than leaving you to discover the problem at a clearance or loading cutoff.
A handover people can act on
We share the agreed records with the relevant shipment parties and make any outstanding question clear. The document, owner and next action stay together, so a new colleague or provider can understand the position without rebuilding the conversation.
What’s included
What we take care of.
A clear scope, a practical plan and a team following the work through. Here is how this service fits your shipment.
Shipment-specific document planning
We establish the required document set with the freight and customs specialists involved in your movement. Commercial, transport and supporting records are assigned an issuer and required date, with special requirements checked against the actual goods and route.
Collection and preparation
We request invoices, packing details and other agreed records from the responsible parties and organise the shipment information needed for transport instructions. Drafts and confirmed versions are kept distinct, with relevant booking, container and air waybill references attached.
AI powered consistency checks
AI helps our team identify incomplete fields and apparent differences in names, quantities, package counts or dates. The result becomes a review question. The issuer verifies the underlying facts and approves a correction; software does not invent the missing answer.
Approved handover and recordkeeping
We organise the current document pack for the carrier, broker, warehouse or other authorised recipient. Outstanding conditions remain visible, and any later change is followed through to the affected party so an old version does not continue travelling through the process.
Make it practical
A mismatch caught before pickup.
A customer uploads documents to its shipment record on the platform after booking. The invoice lists 120 cartons, while the packing list shows 112. AI flags the difference before the collection and clearance handovers.
AI finds
Two different carton counts on records linked to the same booking
Our team follows up
Ask the issuer to confirm the packed quantity and provide the corrected record
Platform handover
Keep the approved version with the shipment for the next authorised recipient
Commercial invoice
120 cartonsPacking list
112 cartonsThese two sample documents describe the same shipment. Check whether their carton counts agree.
This sample uses fixed records. It does not read your files or submit documents to a carrier or customs authority. Interactive examples use fixed sample information.
How we get there
Start on the platform. Follow every next step.
Start with the records available at quotation and booking, then add the documents required for each stage. The same set of documents on the platform supports pickup, export clearance, freight, import clearance and final delivery.
Add records to your platform quote or booking
Upload the available invoice, packing list and order references. Select document support with your shipment, or choose it as a focused service and review the scope and charges. Our team identifies the required records, issuers and deadlines for the actual route.
Resolve gaps before the next stage
AI flags missing information or apparent differences for review. Our team asks the responsible issuer to verify the facts and provide corrections. Track questions, upload updated records and give the required approvals on the platform before the relevant handover.
Keep the right version moving with the goods
Our team shares the agreed document set with the relevant carrier, authorised customs professional, warehouse or receiving party. Confirmed versions and outstanding requirements stay linked to the shipment through delivery and closeout.
What you’ll have in hand
- A document checklist with owners and required dates
- A current set of shipment and transport records
- Clear review questions and confirmed corrections
- A documented handover to the relevant authorised recipients
What we’ll need from you
- Available invoice, packing list and order references
- Accurate company, product, value and quantity information
- Supplier and document-issuer contacts
- Supporting certificates or records requested for the shipment
Which shipping documents do you help manage?
Can AI correct the supplier’s documents automatically?
Can I book document support without the whole shipment?
Your next shipment
Let’s put your shipping plan in motion.
Enter your shipment details, choose your services and review your quote on the platform. Book and manage the journey in the same place.